Check-insIncluded in every plan

Know what changed for every client this week

Build your client check-in form once and clients fill it in on their phone. Every answer lands in one inbox next to their last check-in, so you see what moved and reply in the same place.

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The old way

Reading check-ins shouldn't take your whole Sunday.

The answers sit in Google Forms, the progress photos arrive on WhatsApp and the weights live in a spreadsheet you update by hand. Every week you open three tabs per client, scroll back to see what changed and try to remember who's still waiting on a reply.

  • Answers in one app, photos in anotherForms, photos and numbers arrive in different places, so every review starts with a hunt.
  • No quick way to see what changedSpotting a slide in sleep or stress means digging out last week's answers and comparing them line by line.
  • Missed check-ins go unnoticedNothing tells you when a client skips a week, so the quiet ones drift until they cancel.
The Kahunas way

Every check-in in one inbox, next to the last one. Reply, mark it reviewed, next client.

Your questions, your formAsk for numbers, ratings, choices, dates, photos, videos, files or a signature.
What changed, at a glanceEach answer sits next to the previous check-in, with the plans they were following at the time.
Nobody slips throughReview, Missed and Done tabs show who's waiting on you and who hasn't checked in.
Easy for clients to fill inClients see their last answer under each question, and their answers save as they go, even offline.

Ask for what you need to see. Pick a question type to see what your client fills in.

RatingOptionalQuality of sleep
9:41
Weekly check-in
1 of 2
Quality of sleep4123445Last time: 3
Weight82.4Last time: 82.9
Next

Clients see their last answer under each question, and their answers save as they go, even offline.

Every client check-in, side by side with the last.

Open any check-in to see each answer next to an earlier one you choose. Plan in place shows the training and nutrition plans they were on, with a badge when a plan changed.

  • Compare with any earlier check-in
  • Changed or Replaced badges on their plans
  • Photos and videos shown under each question

Read a client's history at a glance.

Each client's Check-ins section shows how many they've sent, how often they're on time, when the last one arrived and how their weight has moved, above a history you can flag red, yellow or green.

  • Adherence, last submitted and weight change
  • Flag check-ins red, yellow or green
  • Choose the metric columns you see
A client's check-in history with red, yellow and green flags and the colour menu open

Build the form once, assign it to everyone.

Create a check-in with the questions you care about, show it on one page or step by step, then assign it to clients or attach it to a package to give it to everyone on it.

  • Number, rating, photo, video and file questions
  • Check-in days and cadence set per client
  • Start from the weekly check-in template

Google Forms and a spreadsheet, compared with Kahunas.

Forms + Sheets + WhatsAppKahunas
Building the formA separate form tool and loginBuilt in, with a weekly template
Seeing what changedScrolling back through old answersSide by side with any earlier check-in
Progress photosSent separately on WhatsAppAttached to the check-in itself
Missed check-insNoticed when you go lookingListed under Missed in your inbox
ReplyingA message in another appText, voice or video, from the check-in
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How it works. Set it up once.

  1. 1Build your check-inStart from the weekly template or add your own questions, from weight and sleep to progress photos.
  2. 2Assign itPick the clients, their check-in days and how often: weekly, every two weeks or every four weeks.
  3. 3Review from one inboxNew check-ins land under Review. Open one, reply to your client and mark it reviewed.

Questions coaches ask. Answered.

Yes. Add number, rating, text, choice, date, photo, video, file and signature questions, or start from the weekly check-in template and edit it.

No. Your check-in forms are built into Kahunas, clients fill them in from their app and every answer stays on their profile.

A Check-in due today card appears on their home screen on the day. If they miss it, the check-in shows under Missed in your inbox.

Yes. Answers and photos save on their phone as they go and send as soon as they're back online.

Write a reply, record a voice note or record your screen from the check-in. The reply goes to the client's messages, linked to that check-in.

Yes. Plan in place shows the training and nutrition plans saved with each check-in, with a badge when a plan changed between the two you're comparing.

Yes. Check-ins and daily habits are included in every Kahunas plan.

Works well with

MetricsEvery check-in number, chartedScreen recorderVideo feedback without LoomHabitsDaily habits with streaks and adherence

See every client's week in one place

“Try Kahunas for 3 months, not just 14 days. If you're not satisfied for any reason, message us in the chat and I'll personally refund you the same day.”

Mark · Founder of Kahunas
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